Track Expenses, Save Time & Money
Stop losing receipts and money. Our AI-powered expense tracker scans receipts instantly, auto-categorizes spending, and generates tax-ready reports. Save 15+ hours monthly and capture every deduction.
Trusted by 50,000+ businesses to track expenses
4.9/5 from 2,847 reviews
Recent Expenses
This MonthSave 15+ hours per month on expense tracking and report generation compared to manual methods
AI-powered OCR achieves 95%+ accuracy in receipt data extraction, reducing manual errors
Capture all deductible expenses and save an average of $2,500+ annually on taxes
Process and categorize an expense in under 3 minutes with our mobile app
Everything You Need to Track Expenses
From receipt capture to tax reports, all your expense tracking needs in one place
Snap & Track Receipts
Capture receipts with your phone camera and automatically extract amount, date, merchant, and category using AI-powered OCR technology. No more manual data entry.
Smart Categorization
AI automatically categorizes expenses by type (meals, travel, supplies, etc.) and learns from your patterns. Custom categories for your specific business needs.
Auto-Sync Expenses
Connect your bank accounts and credit cards to automatically import transactions. Match receipts to transactions with one click for complete expense records.
Tax-Ready Reports
Generate IRS-compliant expense reports by category, project, or time period. Automatically calculate tax deductions and keep digital records for 7 years.
Project & Client Tracking
Assign expenses to specific projects, clients, or jobs. Track profitability by project and easily bill clients for reimbursable expenses.
Mileage & Per Diem
Track business mileage with GPS or manual entry. Calculate IRS standard mileage rates automatically. Log per diem expenses for business travel.
Powerful Features for Complete Control
Advanced capabilities that make expense tracking effortless
Receipt Management
- Mobile receipt scanning
- Email receipt forwarding
- Bulk receipt upload
- OCR data extraction
- Digital receipt storage
- Search & filter receipts
Expense Categorization
- AI auto-categorization
- Custom categories
- Tax category mapping
- Merchant rules
- Project/client tags
- Department codes
Integration & Sync
- Bank account sync
- Credit card integration
- Transaction matching
- Accounting software export
- Spreadsheet export
- API access
Reports & Analytics
- Expense reports by category
- Project profitability
- Tax deduction summaries
- Spending trends
- Budget vs actual
- Custom report builder
Perfect for Every Business
Whether you're a solo freelancer or managing a team, track expenses your way
Freelancers & Consultants
Track every business expense for maximum tax deductions. Assign expenses to clients and projects for accurate profitability tracking.
Small Business Owners
Monitor cash flow, control spending, and ensure all deductible expenses are captured for year-end tax filing.
Remote Teams
Empower employees to submit expenses on the go. Managers approve with one click and sync to accounting automatically.
Contractors & Trades
Track job-specific expenses, materials costs, and mileage. Generate expense reports per project for client billing.
Sales & Field Teams
Capture meals, travel, and entertainment expenses instantly. GPS mileage tracking and per diem calculation built-in.
Accountants & Bookkeepers
Help clients organize expenses throughout the year. Export to QuickBooks, Xero, or any accounting platform seamlessly.
Loved by Business Owners
See how Modial is helping businesses save time and money
"Modial has saved me over 10 hours per month on expense tracking. The receipt scanning is incredibly accurate, and I never lose a receipt anymore. Come tax season, everything is organized and ready to go."
"As a contractor, tracking expenses by job was a nightmare with spreadsheets. Now I just snap a photo, assign it to the project, and I'm done. My accountant loves how organized everything is."
"The auto-categorization is a game changer. It learns my spending patterns and now I rarely have to manually categorize anything. Plus the tax reports save me hours at year-end."
How It Works
Start tracking expenses in three simple steps
Capture Expenses
Snap a photo of receipts with your phone, forward receipt emails, or let bank sync auto-import transactions.
Auto-Categorize
AI extracts data and categorizes expenses automatically. Assign to projects, clients, or tags with one tap.
Generate Reports
Create tax-ready expense reports, export to accounting software, or share with your accountant instantly.
Why Choose Modial?
See how we compare to manual tracking and other expense apps
| Feature | Modial | Manual Tracking | Other Apps |
|---|---|---|---|
| Receipt Capture | Mobile scanning + AI OCR | Paper receipts in shoebox | Basic photo storage |
| Data Entry | Automatic extraction | Manual spreadsheet entry | Semi-automatic |
| Categorization | AI-powered + learning | Manual tagging | Manual or basic rules |
| Bank Sync | Real-time auto-import | Manual CSV download | Limited connections |
| Receipt Matching | One-click matching | Manual reconciliation | Manual matching |
| Tax Reports | IRS-compliant ready | Custom spreadsheet | Basic reports |
| Project Tracking | Built-in profitability | Separate tracking | Limited or add-on |
| Mileage Tracking | GPS + IRS rates | Paper logbook | Separate app needed |
Frequently Asked Questions
Everything you need to know about expense tracking with Modial
How does receipt scanning work?
Simply take a photo of your receipt using our mobile app, and our AI-powered OCR technology automatically extracts the merchant name, date, amount, tax, and payment method. The expense is created instantly with all details filled in. You can also email receipts to your unique Modial email address, and they'll be imported automatically. Our OCR achieves 95%+ accuracy, and you can always edit any details if needed.
Can I connect my bank accounts and credit cards?
Yes! Modial integrates with 10,000+ banks and financial institutions through secure connections. Transactions are imported automatically every day, so you always have an up-to-date view of your spending. You can then match receipts to transactions with one click for complete expense records. All connections use bank-level 256-bit encryption and read-only access.
How does the AI categorization work?
Our AI analyzes the merchant name, amount, and other transaction details to automatically assign expenses to categories like Meals & Entertainment, Travel, Office Supplies, etc. The AI learns from your patterns over time - if you consistently categorize certain merchants differently, it will adapt. You can also set up rules for specific merchants or amounts to ensure consistent categorization.
Is the expense data ready for tax filing?
Absolutely! Modial generates IRS-compliant expense reports by category, including all required details like date, amount, merchant, business purpose, and digital receipt copies. Export reports as PDF or CSV for your accountant, or integrate directly with tax software. We keep digital records stored securely for 7 years, exceeding IRS requirements. Many users report finding $2,000-$5,000 in additional deductions they would have missed.
Can I track expenses by project or client?
Yes! You can assign expenses to specific projects, clients, jobs, or departments. This is perfect for tracking project profitability, billing clients for reimbursable expenses, or understanding costs by department. Generate reports filtered by project to see total expenses, and export for client billing or internal review.
How does mileage tracking work?
Track business mileage using GPS tracking (start and stop trips from the mobile app) or manual entry. Modial automatically calculates deductions using current IRS standard mileage rates (67¢ per mile for 2024), and you can add trip purpose and client/project tags. All mileage logs include date, start/end locations, miles driven, and business purpose - everything needed for IRS compliance.
Can I export expenses to my accounting software?
Yes! Export expenses to QuickBooks, Xero, FreshBooks, Wave, or download as CSV/Excel for any accounting software. Expenses export with all details including categories, projects, tax amounts, and attached receipt images. You can also use our API for custom integrations. Exports can be scheduled automatically or run on-demand.
What happens to my receipt images?
All receipt images are stored securely in the cloud with bank-level 256-bit encryption, both in transit and at rest. We keep receipts for 7 years by default (exceeding IRS requirements) and you can download high-resolution copies anytime. Your data is backed up across multiple data centers, so you'll never lose a receipt. You can also delete receipts manually if needed after you've filed taxes.
Ready to Save Time & Money?
Join 50,000+ businesses tracking expenses with Modial. Scan receipts, auto-categorize, and generate tax reports in seconds. Start free, no credit card required.